Datenschutz

Privacy Policy

I. Name and address of the data controller

The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is:

Company

K 16 GmbH
St. Annenufer 5
20457 Hamburg
Germany

Represented by its managing directors:
Oliver Burth, Eibo Schulz-Wolfgramm, Oktay Tannert-Yaldiz
Tel.: +49 40 41 00 44 4
Email: info@k16.de
Website: www.k16.de

II. Name and address of the data protection officer

The data protection officer of the controller is:

Markus Gronau
Hohe Bleichen 21
20354 Hamburg
Germany
Email: gronau@praetoria.legal

III. General information on data processing

1. Scope of processing personal data

We process personal data of our users only to the extent necessary to provide a functional website as well as our content and services. Personal data of our users is generally processed only with the user's consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by law.

2. Legal basis for processing personal data

When obtaining the consent of the data subject for processing personal data, Art. 6 (1) lit. a GDPR serves as the legal basis. For the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b GDPR serves as the legal basis. The same applies to processing operations necessary for carrying out pre-contractual measures. If processing personal data is necessary to comply with a legal obligation to which our company is subject, Art. 6 (1) lit. c GDPR serves as the legal basis. If processing is necessary to protect the vital interests of the data subject or another natural person, Art. 6 (1) lit. d GDPR serves as the legal basis. If processing is necessary for the purposes of the legitimate interests pursued by our company or a third party, and such interests are not overridden by the interests or fundamental rights and freedoms of the data subject, Art. 6 (1) lit. f GDPR serves as the legal basis for processing.

3. Data deletion and storage duration

Personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may continue if provided for by European or national legislation in EU regulations, laws, or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for contract conclusion or contract performance.

IV. Provision of the Website and Creation of Log Files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer. The following data is collected:

a.) Browser type and version

b.) User’s operating system

c.) Internet service provider of the user

d.) IP address of the user

e.) Date and time of access

f.) Websites from which the user’s system accesses our website

g.) Websites accessed by the user’s system through our website

These data are also stored in our system’s log files. They are not stored together with other personal data of the user.

2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 (1) lit. f GDPR.

3. Purpose of data processing

Temporary storage of the IP address by the system is necessary to deliver the website to the user's computer. This requires the user’s IP address to be stored for the duration of the session. Storage in log files is done to ensure the functionality of the website and to optimize it and ensure the security of our information technology systems. Data is not evaluated for marketing purposes in this context. These purposes constitute our legitimate interest in data processing under Art. 6 (1) lit. f GDPR.

4. Storage duration

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For data collected for providing the website, this is the case when the session ends. For data stored in log files, this is no later than seven days. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or anonymized so that an assignment of the calling client is no longer possible.

5. Objection and removal possibility

The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Therefore, the user has no possibility to object.

V. Use of Cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files stored in the web browser or by the web browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is revisited.

We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change. The following data is stored and transmitted in the cookies:

In den Cookies werden dabei folgende Daten gespeichert und übermittelt:

a.) Language settings
b.) Log-in information

We also use cookies on our website that enable an analysis of the user’s browsing behavior. The following data can be transmitted in this way:

c.) Number of total website users
d.) Number of total website sessions
e.) Average session duration
f.) Users by time of day
g.) User locations/countries
h.) Visitor sources
i.) Referrals
j.) Pages visited

When accessing our website, users are informed about the use of cookies for analysis purposes and their consent to the processing of personal data used in this context is obtained. In this context, there is also a reference to this privacy policy.

2. Legal basis for data processing

The legal basis for processing personal data using technically necessary cookies is Art. 6 (1) lit. f GDPR. The legal basis for processing personal data using cookies for analysis purposes with the user's consent is Art. 6 (1) lit. a GDPR.

3. Purpose of data processing

The purpose of using technically necessary cookies is to make the use of websites easier for users. Some functions of our website cannot be offered without the use of cookies. For these functions, it is necessary to recognize the browser even after a page change. We require cookies for the following applications:

a.) Language settings
b.) Remembering search terms

The user data collected by technically necessary cookies are not used to create user profiles. Analysis cookies are used to improve the quality of our website and its content. Through analysis cookies, we learn how the website is used and can thus continuously optimize our offer.

4. Storage Duration, Objection and Removal Possibility

Cookies are stored on the user’s computer and transmitted to our site. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Cookies already stored can be deleted at any time. This can also be done automatically. If cookies for our website are deactivated, it may not be possible to use all the functions of the website to their full extent.

VI. Analysis tools - Tracking tools

1. Legal basis for the processing of personal data

The tracking measures listed below and used by us are carried out on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR.

2 Purpose of the data processing

With the tracking measures used, we want to ensure a needs-based design and the continuous optimisation of our website. On the other hand, we use the tracking measures to statistically record the use of our website and to evaluate it for the purpose of optimising our offer for you. These interests are to be regarded as legitimate within the meaning of the aforementioned provision.

The respective data processing purposes and data categories can be found in the corresponding tracking tools. You can prevent the recording of your user behaviour by refusing your consent on our website (see III. 1., last paragraph above).

3. Google Analytics

We use Google Analytics, a web analysis service of Google Inc (https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter referred to as "Google") for the purpose of designing and continuously optimising our website to meet your needs. In this context, pseudonymised user profiles are created and cookies (see section 4) are used. The information generated by the cookie about your use of this website, such as

  • Browser type/version,

  • operating system used,

  • Referrer URL (the previously visited page),

  • Host name of the accessing computer (IP address),

  • time of the server enquiry,

are transmitted to a Google server in the USA and stored there. The information is used to analyse the use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage for the purposes of market research and the needs-based design of this website. This information may also be transferred to third parties if this is required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other Google data. The IP addresses are anonymised so that they cannot be assigned (IP masking).

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de).

As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent Google Analytics from collecting data by clicking on this link. An opt-out cookie will be set to prevent the future collection of your data when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.

Further information on data protection in connection with Google Analytics can be found in the Google Analytics help centre (https://support.google.com/analytics/answer/6004245?hl=de).

4. Google Adwords conversion tracking

We also use Google Conversion Tracking to statistically record the use of our website and to evaluate it for the purpose of optimising our website for you. Google Adwords places a cookie (see section 4) on your computer if you have reached our website via a Google advert.

These cookies lose their validity after 30 days and are not used for personal identification. If the user visits certain pages of the Adwords customer's website and the cookie has not yet expired, Google and the customer can recognise that the user clicked on the ad and was redirected to this page.

Each Adwords customer receives a different cookie. Cookies can therefore not be tracked via the websites of Adwords customers. The information collected using the conversion cookie is used to generate conversion statistics for Adwords customers who have opted for conversion tracking. Adwords customers learn the total number of users who clicked on their advert and were redirected to a page with a conversion tracking tag. However, they do not receive any information that can be used to personally identify users.

If you do not wish to participate in the tracking process, you can also refuse the setting of a cookie required for this - for example, by using a browser setting that generally deactivates the automatic setting of cookies. You can also deactivate cookies for conversion tracking by setting your browser to block cookies from the domain "www.googleadservices.com". You can find Google's privacy policy on conversion tracking here (https://services.google.com/sitestats/de.html).

5. Usercentrics

This website uses Usercentrics' cookie consent technology to obtain your consent to the storage of certain cookies on your end device and to document this in compliance with data protection regulations.

The provider of this technology is Usercentrics GmbH, Rosental 4, 80331 Munich, Germany, website: www.usercentrics.com/de (hereinafter referred to as "Usercentrics").

When you visit our website, the following personal data is transmitted to Usercentrics:

  • Your consent(s) or the revocation of your consent(s)

  • your IP address

  • Information about your browser

  • Information about your end device

  • Time of your visit to the website

In addition, Usercentrics stores a cookie in your browser in order to be able to assign the consents given or their revocation to you. The data collected in this way is stored until you ask us to delete it, delete the Usercentrics cookie yourself or the purpose for storing the data no longer applies.

Usercentrics is used to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 para. 1 sentence 1 lit. c GDPR.

Further information on data protection at Usercentrics can be found at https://usercentrics.com/de/datenschutzerklaerung/.

VII. Contact form and e-mail contact

1. Description and scope of data processing

There is a contact form on our website that can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored. These data are

a.) Surname, first name

b.) Company

c.) Function

d.) E-mail address

e.) Telephone number

f.) Message

The following data is also stored at the time the message is sent:

g.) The IP address of the user

h.) Date and time of registration

Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy.

Alternatively, you can contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored.

The data will not be passed on to third parties in this context. The data is used exclusively for processing the conversation.

2. Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

3. Purpose of the data processing

The processing of the personal data from the input mask serves us solely to process the contact. If you contact us by email, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data is deleted as soon as it is no longer required to fulfil the purpose for which it was collected. For the personal data from the input screen of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of fourteen days at the latest.

5. Right of objection and cancellation

The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by e-mail, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

If you wish to exercise your right of cancellation or objection, simply send an email to info@k16.de.

All personal data stored in the course of contacting us will be deleted in this case.

 

VIII Integrated third-party services and content

We use services and content provided by third-party providers on our website (hereinafter collectively referred to as "content"). For such integration, it is technically necessary to process your IP address so that the content can be sent to your browser. Your IP address is therefore transmitted to the respective third-party providers. This data processing is carried out to protect our legitimate interests in the optimisation and economic operation of our website and is based on the legal basis of Art. 6 para. 1 letter f) GDPR. You can object to this data processing at any time via the settings of the browser used or certain browser extensions. One such extension is the Matrix-based firewall uMatrix for the Firefox and Google Chrome browsers. Please note that this may result in functional restrictions on the website.

We have integrated content from the following services provided by third parties into our website:

Vimeo.com, Inc, 330 West 34th Street, 10th Floor, New York, New York 10001, USA

Standard contractual clauses exist between Vimeo and K 16 GmbH to ensure that Vimeo fulfils the suitability and security requirements of the Data Protection Directive of the European Parliament and the European Council.

IX. Applicant data

1. Description and scope of data processing

On our website, you have the opportunity to apply for job advertisements or to send us an unsolicited application. The following data is collected:

a.) Surname, first name

b.) E-mail address

c.) Telephone number

d.) Earliest possible start date ("availability from")

e.) Salary expectations

f.) Source of information about the advert ("How did you hear about us?")

Documents for upload:

g.) A CV with voluntary information

and optional:

h.) Cover letter

i.) Work samples

j.) other, voluntary, undefined information

The following data is also stored at the time the message is sent:

k.) The IP address of the user

l.) Date and time of registration

Your consent will be obtained for the processing of the data as part of the sending process and reference will be made to the relevant privacy policy (https://k16-gmbh.jobs.personio.de/privacy-policy?language=de).

Your application data will be used exclusively for internal application procedures and for internal company reporting purposes. In this context, Personio SE & Co. KG, Seidlstraße 3, 80335 Munich, Germany, supports us as a technical service provider exclusively in accordance with our instructions on the basis of a contract data processing agreement. Your application data will not be used for any other purpose or passed on to third parties. Your data will be processed exclusively in Germany. Your data will not be transferred to third countries (countries outside the European Union that are unsafe under data protection law). Further information on data protection at Personio can be found at https://www.personio.de/datenschutz/.

2. Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR.

3. Purpose of the data processing

The processing of the personal data from the input mask serves us solely to process the contact. If you contact us by email, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending process is used to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. If your application is unsuccessful, we will delete your data six months after completion of the application process.

In the event that we also wish to consider your application for other or future job advertisements, we will agree this with you individually.

The additional personal data collected during the sending process will be deleted after a period of fourteen days at the latest.

5. Possibility of objection and cancellation

The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by e-mail, they can object to the storage of their personal data at any time. In such a case, the application process cannot be continued.

If you wish to exercise your right of cancellation or objection, simply send an e-mail to info@k16.de. All personal data stored in the course of contacting us will be deleted in this case.

X. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

1. Right of information

You can request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing is taking place, you can request the following information from the controller:

a.) the purposes for which the personal data are processed;

b.) the categories of personal data that are processed;

c.) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed

d.) the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period

e.) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing

f.) the existence of the right to lodge a complaint with a supervisory authority;

all available information on the origin of the data if the personal data is not collected from the data subject

g.) the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

2. Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must carry out the rectification without undue delay.

3. Right to restriction of processing

Under the following conditions, you may request the restriction of the processing of your personal data:

a.) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

b.) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;

c.) the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims; or

d.) if you have lodged an objection to the processing pursuant to Art. 21 para. 1 GDPR and it has not yet been established whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure

a.) Obligation to erase

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies

i) The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

ii) You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.

iii) You object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 para. 2 GDPR.

iv) The personal data concerning you have been processed unlawfully.

v) The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.

vi) The personal data concerning you have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

b. Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and the cost of implementation, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c. Exceptions

The right to erasure does not exist if the processing is necessary

i.) for exercising the right of freedom of expression and information;

ii.) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

iii.) for reasons of public interest in the area of public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR

iv.) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

v.) for the establishment, exercise or defence of legal claims.

5. Right to information

If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed of these recipients by the controller.

6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where

a.) the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and

b.) the processing is carried out by automated means.

In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.

The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the option, in connection with the use of information society services - notwithstanding Directive 2002/58/EC - to exercise your right to object by means of automated procedures that use technical specifications.

8. Right to revoke the declaration of consent under data protection law

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

9. Automated decision-making in individual cases, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

a.) is necessary for the conclusion or fulfilment of a contract between you and the controller,

b.) is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or

c.) with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.